Executive Assistant

Job Description

Job Description

Description

We are looking for an experienced professional recognized for their initiative, ability to “manage up”, excellent organizational & analytical skills and ability to prioritize & multitask. You will be accountable for managing schedules and executive correspondence to ensure the effectiveness of the executive leadership team.

Challenges to be Met

• Apply appropriate due diligence ensuring accuracy in preparing and completing all required supporting documentation (reports, presentations, invoices, communications, tables, charts, files, packages for committee meetings, etc.).
• Manage CEO’s E-mails & calendars and execution of quality correspondence. Perform other administrative assignments as required.
• Professionally in managing correspondence, information, and all matters of confidentiality; report issues where appropriate.
• Coordinate CEO and Executive team meetings. As required, prepare presentation materials and agendas for the meetings. Ensure relevant information is assembled and prepared for meetings in a timely manner.
• Prepare expense reports ensuring accuracy and adherence to finance policies ensuring expense reimbursement is within the expense report guidelines; validate expense reports prior to approval.
• Demonstrate a digital-forward and competitive approach to leveraging new technology to support the CEO and the Executive team as a whole.
• Execute and provide assistance with annual corporate initiatives, led by the CEO and key stakeholders.
• Lead and coordinate Sales, Marketing and Partnership event planning and execution including but not limited to obtaining quotes, preparing cost comparisons, securing and coordinating with vendors and attending events in-person
• Act as Chair to the Equity Diversity & Inclusion Committee and support initiatives within the Employee Engagement Committee

Who are we looking for :

If you have the following, you may be the person we are looking for :