Administrative Assistant, Leasing

Overview

Calgary Regional Office - Calgary, ON

Job Type : Full Time, Salary

Role

Primaris REIT is currently hiring a dedicated and detail-oriented Administrative Assistant to support our Leasing team at our Calgary Regional Office. If you thrive in a fast-paced, dynamic environment and are eager to contribute to the success of a national retail real estate leader, this opportunity is for you!

As the Administrative Assistant, Leasing, you will provide comprehensive administrative support primarily to the Leasing team to ensure efficient operations and coordination. You will play a key role in maintaining accurate documentation, supporting leasing processes, managing communications, and assisting with event coordination and reporting. In addition, you will also provide general support to all employees at the Regional Office in addition to being the first point of contact as the office receptionist. You will provide support both in-person for visitors as well as over the phone or via email to respond to inquiries.

Vacancy Status : Replacement

Key Responsibilities

• Provide excellent customer service as the office Receptionist by greeting visitors and answering general inquiries via phone and email
• Manage day-to-day administrative functions, including correspondence, filing (digital and paper), and document organization
• Organize couriers and office supply orders (e.g. Nespresso, Grand & Toy)
• Process invoices and expense reports in Yardi and other systems
• Prepare, track, and organize letters of intent (LOIs), deal flow documents, and lease agreements
• Maintain and update property codes, lease plans, and area change requests
• Coordinate DocuSign workflows and document tracking
• Book travel and event arrangements for the Leasing team (e.g. ICSC events in Toronto, Las Vegas, Whistler)
• Assist with event planning logistics in conjunction with Coordinator, Leasing
• Maintain client portals and respond to landlord requests
• Assist with report generation and data management using Microsoft Office Suite and other platforms such as Yardi
• Manage phone systems (Net2Phone) and assist with IT coordination for Leasing team requirements
• Collaborate with cross-functional teams such as Legal, Marketing, and Operations as needed
• Support the preparation of presentations, reports, and other leasing materials
• Contribute to special projects, leasing initiatives, and national campaigns as required
• Ensure confidentiality, accuracy, and professionalism in all communications and documentation
• Other duties as assigned

Requirements

To excel in this role, we are looking for candidates with strong work ethic and communication skills. If this opportunity sounds interesting to you, you likely have the following attributes :

Join us and play a vital role in providing outstanding experiences to our valued customers and tenants.

Compensation

At Primaris, we believe in rewarding talent with competitive wages and total compensation package. Your compensation is thoughtfully determined based on factors such as location, job level, relevant education or training, experience, knowledge, skills, and abilities, while ensuring internal equity and alignment with market data.

Expected Salary Range : CAD $55,000 - $65,000

Please note : This is the expected range for the position however, it should not discourage you from applying. If you believe you’re a strong fit for the role, we encourage you to submit your application regardless of salary expectations.

Beyond salary, our total rewards approach reflects our commitment to recognizing your contributions and supporting your growth.

AI Use & Accommodation

To manage the large volume of applications, AI may be used in the recruitment process. If your qualifications align with the requirements of this role, you may be contacted for next steps.

Primaris REIT is an equal opportunity employer, committed to providing fair recruitment and employment practices to all employees and applicants. If you require accommodation for this role, please contact [email protected].

Competencies

Values

Next Step

If your background matches the qualifications listed above and you are looking for an opportunity with a dynamic team, please apply here with your resume attached. Please note that we thank all who apply; however, only candidates considered for an interview will be contacted.

Primaris is committed to accessibility for persons with disabilities in the course of employment, including in recruitment and hiring. If, as a result of a disability, you require accommodation in order to apply for this role and / or participate in the recruitment process, please contact us here.

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