Property Administrator

Location : 400 Avenue Sainte-Croix, Montréal, Quebec, H4N 3L6The Property Administrator reports to and provides administrative support to the Property Manager working on the retail portfolio. The successful candidate will be responsible for providing direct support by ensuring that key administrative aspects of the portfolio are maintained in a professional, current, and proficient manner.

• Responsibilities :
• Administer tenant accounts receivable including the processing of monthly rent cheques and EFT / PAD payments, and monitoring / collection of arrears.
• Process monthly re-occurring billing
• Code, process and enter incoming invoices via accounting software (Nexus).
• Assist with preparation of Property Budgets
• Assist with distribution of annual budget reconciliation and RANs, manual invoices.
• Prepare statements of account as needed.
• Maintain an up to date tenant contact list for all properties.
• Maintain an up to date Contractor List for all properties and set up new vendors and ensure compliance standards are met
• Maintain Utility Registers and assist PMs with tracking utility payments
• Prepare monthly accruals
• Provide assistance on special projects, including preparation of various consolidated reports and annual budgets.
• Prepare and issue tenant billings, Rental Advice Notices and other routine tenant correspondence.
• Review tenant and head lease abstracts and ensure accuracy of rent rolls. To include the simulation and review of monthly rent roll to assist Property Manager.
• Process tenant service requests and dispatch contractors as advised by Property Manager and / or as required.
• Responsible for the timely collection, tracking, and follow-up of tenant sales reports.
• Perform a wide variety of clerical and administrative duties including word processing, filing, photocopying, scheduling appointments, etc.
• Qualifications :
• Property administration or related office experience.
• Strong accounting background considered an asset.
• Accounts Payable and Accounts Receivable experience is an asset.
• Strong computer skills, specifically with Excel.
• Excellent written and verbal communication skills, with a professional and approachable demeanor; comfortable conducting follow-up phone calls as required.
• Strong analytical and accounting skills with excellent attention to detail.
• A self-starter with the ability to work independently.
• Positive attitude
• Bilingual French & English
• About Choice Properties
• Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties' portfolio spans approximately 65 million square feet of gross leasable area and consists of over 700 properties primarily focused on supermarket-anchored shopping centers.Choice Properties’ strategy is to create value by enhancing and optimizing its portfolio through high quality transactions, strategic development and active property management. We mainly focus on necessity-based retail, and high-quality industrial and mixed-use assets. In particular, we have a strategic relationship with Loblaw, our largest tenant, that provides us with access to high quality investment opportunities.Our established operating platform with a proven track record of success also provides us with access to a transformational development pipeline that we believe supports superior long-term value creation and growth. A commitment to continuous learning and development is a strong part of our culture.
• Administrateur immobilier – Québec
• L’administrateur immobilier relève du gestionnaire des lieux qui travaille sur le portefeuille de détail et offre un soutien administratif à ce dernier. Le candidat retenu devra fournir un soutien direct en s’assurant que les principaux aspects administratifs du portefeuille sont maintenus de manière professionnelle, à jour et compétente.
• Responsabilités :
• Gérer les comptes clients des locataires, y compris le traitement des chèques de loyer mensuels et des paiements par TEF / DPA, ainsi que la surveillance et le recouvrement des arriérés.
• Traiter la facturation récurrente mensuelle.
• Coder, traiter et entrer les factures entrantes au moyen du logiciel de comptabilité (Nexus).
• Aider à la préparation des budgets immobiliers.
• Aider à la distribution des rapprochements budgétaires annuels, des allocations de dépenses et des factures manuelles.
• Préparer les relevés de compte, au besoin.
• Tenir à jour une liste de contacts de locataires pour toutes les propriétés.
• Tenir à jour une liste des entrepreneurs pour toutes les propriétés, configurer les nouveaux fournisseurs et veiller au respect des normes de conformité.
• Tenir à jour les registres des services publics et aider les gestionnaires des lieux à faire le suivi des paiements des services publics.
• Préparer les cumuls mensuels.
• Fournir de l’aide pour les projets spéciaux, y compris la préparation de divers rapports consolidés et des budgets annuels.
• Préparer et émettre des factures de locataires, des avis de location et toute autre correspondance de routine avec les locataires.
• Passer en revue les résumés de bail des locataires et les baux principaux et s’assurer de l’exactitude des registres des loyers. Inclure la simulation et l’examen du registre de loyer mensuel pour aider le gestionnaire des lieux.
• Traiter les demandes de services de locataires et répartir les entrepreneurs selon les directives du gestionnaire des lieux ou au besoin.
• Responsable de la collecte, du suivi et du suivi ponctuel des rapports de ventes des locataires.
• Effectuer une grande variété de tâches administratives et de bureau, notamment le traitement de texte, le classement, la photocopie, la planification de rendez-vous, etc.
• Profil recherché :
• Expérience en administration immobilière ou dans un bureau connexe.
• Solide expérience en comptabilité, un atout.
• Expérience dans les comptes fournisseurs et les comptes clients, un atout.
• Fortes aptitudes informatiques, particulièrement avec Excel.
• Excellentes compétences en communication écrite et verbale, avec un comportement professionnel et accessible; à l'aise pour effectuer des appels téléphoniques de suivi selon les besoins.
• Solides compétences en analyse et en comptabilité et grand souci du détail.
• Esprit d’initiative et capacité de travailler de façon autonome.
• Attitude positive.
• Bilingue (français et anglais)Choice Properties REIT recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants and employees with disabilities.In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct – it reinforces what our customers and stakeholders expect of us.Number of Openings : 1
• Please Note : If you have Employee Self Service (ESS) on Workday, apply to this job via the Workday application.
• Choice Properties REIT is Canada’s leading diversified Real Estate Investment Trust. Led by an experienced management team, we are growing our retail portfolio of properties with necessity based grocery and pharmacy anchored retail real estate. The balance of the portfolio is comprised of high-quality industrial and office assets located in Canada’s largest markets. As a key business driver, the depth of our development pipeline creates immense value by capitalizing on a strong retail intensification program, combined with prime residential-focused mixed-use communities.Choice Properties is a unique Real Estate organization; we operate as a highly successful innovative environment where employees are encouraged to demonstrate their highly evolved ability to achieve success in a resilient team-like environment. A commitment to continuous

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