Order Processing Coordinator

Order Processing Coordinator Location: Montreal, Canada Are you looking to grow your career in logistics, fulfillment, and operations within the fast-paced consumer packaged goods (CPG) and health food industry?

Join a dynamic, fast-growing company where you’ll gain hands-on experience and play a critical role in ensuring customer orders are shipped on time, accurately, and cost-effectively.

We’re looking for an Order Processing Coordinator to support our outbound logistics and order fulfillment across our three warehouses.

This role offers a unique opportunity to build expertise in order management, shipping, transportation cost management, and fulfillment operations within a high-growth environment.

As a key member of our team, you’ll be involved in everything from order entry, processing to scheduling and delivery.

If you’re organized, detail-oriented, and thrive in a fast-paced environment, this is your chance to develop a strong foundation in logistics and fulfillment.

Key Responsibilities 1.

Order Processing & Scheduling Receive, confirm, and post sales orders into QuickBooks and Asana the same day.

Identify out-of-stock (OOS) items and communicate with the team.

Maintain and update shipping schedules across QuickBooks, Google Sheets, and Asana.

Route orders, schedule pickups, build truckloads, and reschedule missed pickups.

• 2.

Documentation & Compliance Create shipping labels, bills of lading (BOLs), and customs documentation.

Record lot codes and expirations in traceability systems.

Review pick lists, mark sales orders as shipped, and upload documentation to Google Drive.

• 3.

Partner Collaboration Support Order Fulfillment Coordinator with outbound fulfillment cycle.

Communicate effectively with clients, warehouses, and internal teams via Email, Slack, and Asana.

Participate in weekly fulfillment meetings What Makes You a Great Fit You’re detail-oriented & organized – You can manage multiple moving parts while ensuring accuracy and timeliness.

You have strong communication skills – You keep clients, carriers, and teammates informed with clear, professional updates.

You’re a problem solver – You anticipate challenges and take initiative to resolve them before they escalate.

You’re tech-savvy – Proficient in QuickBooks, Asana, Google Sheets, and other logistics tools.

You thrive in a fast-paced environment – You can manage shifting priorities while maintaining efficiency and effectiveness.

Qualifications 1–2 years of experience in logistics, fulfillment, or supply chain coordination (CPG experience is a plus).

Proficiency in QuickBooks and Google Sheets (or Excel) required.

University degree in Supply Chain, Business, or related field preferred.

Strong organizational and problem-solving skills.

Bilingual (English & French) preferred.

Why Join Us?

Build Your Career in CPG: Hands-on experience in fulfillment and outbound logistics.

Make an Impact: Be directly responsible for on-time, accurate deliveries to our customers.

Learn & Grow: Work closely with experienced professionals and develop valuable logistics expertise.

Work-Life Balance: Hybrid work environment (3 days in office, 2 days WFH).

• Hours: 8:00AM - 4:00PM, Monday to Friday Hybrid: 3 days in office, 2 days WFH Powered by JazzHR