Project Coordinator

Hi, we’re HUB!

We are a leading North American insurance brokerage that advises businesses and individuals on how to reach their goals. When you partner with us, you’re at the center of a vast network of risk, insurance, employee benefits, retirement and wealth management specialists that bring clarity to a changing world with tailored solutions and unrelenting advocacy – so you’re ready for tomorrow.

The Opportunity!

Reporting to the AVP of Operations Site Support and collaborating closely with the Operations Support team, Retail and Senior Leadership, the Project Coordinator plays a vital role in supporting the successful planning, coordination, and execution of operational and strategic initiatives across the organization. This role is ideal for a highly organized, detail-oriented individual with a strong interest in project delivery, process improvement, and cross-functional collaboration. The Project Coordinator will support multiple initiatives, track progress, communicate updates, and ensure key deliverables stay on schedule.

What You Will Bring

• 3+ years’ experience coordinating or supporting projects across multiple phases of the project life cycle.
• Demonstrated experience working with cross-functional teams to plan, execute, and deliver business or operational projects.
• Proven ability to manage project documentation, timelines, and status tracking in a deadline-driven environment.
• Strong communication and stakeholder engagement skills; able to coordinate across departments and present to diverse audiences.
• High proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook); experience with reporting tools such as Power BI is a plus.
• Familiarity with project management tools or platforms (e.g., Microsoft Project, Asana, Smartsheet, or similar).

Strong organizational skills with high attention to detail and the ability to manage multiple tasks simultaneously.

A Day in the Life – Project Planning and Coordination

Communication and Documentation

Administrative and Delivery Support

Reporting and Analysis

Process Support and Best Practices

Executive Priorities

Success Measurements

Additional Responsibilities

This role directly supports Operations by ensuring initiatives that affect workflow efficiency, compliance, client experience, and team productivity are well‑coordinated, communicated, and delivered on time. The Project Coordinator will help standardize processes, streamline communication, and provide the structure needed for successful rollout of projects across personal lines, auto, and commercial operations.

Salary Expectations

The expected salary range for this position is $65,000.00 to $75,000.00 and will be impacted by factors such as the successful candidate’s skills, experience, and working location, as well as the specific position’s business line, scope, and level. HUB International is proud to offer comprehensive benefits and total compensation packages which could include extended health benefits, disability insurance, RRSP matching, paid‑time‑off benefits, and eligible bonuses or commissions for some positions. If you believe that your qualifications and experience surpass the minimum requirements for this role, we encourage you to submit your application. By doing so, we will be able to keep your application on file for consideration for potential future positions within our organization.

Why Join HUB?

Your Future with HUB

Choose a career with HUB International and take the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction. By joining HUB, you will become part of a rapidly growing company that offers significant opportunity for advancement.

At HUB, we value education and continuous learning, and we will assist you along your career development path. We provide HUB Ready training for new employees, as well as financial support for licensing, industry designations, management & leadership development, and other related courses, designations or programs.

What Makes Us Different

Our Vision : To be everywhere risk exists – today and tomorrow. Helping protect what matters most.

Our Mission : To protect and support the aspirations of individuals, families and businesses. To empower our employees to learn, grow and make a difference in their communities.

Our Core Values

If you value what we value, and like the perks along the way – apply TODAY!

The employment offer is contingent upon completion of a successful background check.

HUB is a company where your contributions will make a difference. We invite you to learn more about our team at www.hubinternational.com. If you require any accommodations during the hiring process, please reach out to hcw.hr@hubinternational.com to request this. Only candidates selected for an interview will be contacted.

Accessibility and Contact

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team at HUBRecruiting@hubinternational.com. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

#J-18808-Ljbffr