Office Manager

Job Posting : Office Manager Permanent

Montreal

Role Overview

We are seeking a proactive, high-level Office Manager to provide comprehensive support to our senior leadership team, specifically the President and General Counsel. The ideal candidate is a master of logistics, a meticulous gatekeeper, and a "problem solver" who thrives in a dynamic environment.

In this role, you will be the backbone of our executive operations, ensuring that internal processes are refined, communication is seamless, and the leadership team remains focused on high-level organizational goals.

About the company : It is a canadian company specialized and juvenile and pet products.

Objectives of this Role

Executive Support : Primary support for the President and General Counsel, with secondary support for the broader executive team to ensure operational efficiency.

Process Optimization : Maintain and refine internal systems and coordinate resources to expedite executive workflows.

Communication Liaison : Manage internal and external communications, acting as a professional point of contact for employees and stakeholders.

Strategic Planning : Orchestrate daily priorities to ensure organizational goals are met and corporate best practices are upheld.

Advantages

Permament position

Location : Montreal

Salary : 75k-82k

100 % in office

Benefits after 3 months

Vacations : 3-4 weeks

Schedule : 10 am -6 pm 1hr / lunch, Monday to Friday 37.5 hrs / week

Solid company with great team

Parking available

Responsibilities

Key Responsibilities

Calendar & Logistics : Manage complex professional and personal scheduling, including agendas, travel arrangements, accommodations, and transportation.

Information Flow : Handle incoming mail, email, and phone calls; manage client interactions and maintain a high-standard filing system and contact database.

Administrative Excellence : Provide high-level support including typing, dictation, spreadsheet creation, and database updates for various departments.

Facility Coordination : Serve as the primary point of contact for building management and maintenance (submitting service requests, overseeing upkeep, and approving invoices).

Qualifications

Required Skills & Qualifications

Experience : 5+ years in an administrative role reporting directly to upper management

Communication : Exceptional written and verbal English skills. (Proficiency in French is a significant asset).

Technical Savvy : Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and an aptitude for learning new software.

Organization : Superior time-management skills with the ability to juggle multiple concurrent projects without losing sight of the details.

Temperament : A flexible team player who remains calm under pressure and is unafraid of evolving challenges.

Financial literacy (experience managing expenses and complex spreadsheets).

Familiarity with legal matters specifically relating to real estate.

Experience navigating filing systems to retrieve legal or corporate precedents.

Summary

If you are looking for an administrative support role where you can get involved in a variety of tasks, we invite you to send your application to maria.gaglione@randstad.ca or elise.belzile@randstad.ca.

We look forward to meeting you!

514.332.1055

Maria and Elise

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.