administrative assistant

Education

• College / CEGEP

Asset languages

• Slavic languages

Work site environment

• Canada

Work setting

• Relocation costs not covered by employer
• Willing to relocate
• Construction company

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Train staff
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Maintain and manage digital database

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• Google Drive
• Electronic mail

Technical terminology

• Business

Area of work experience

• Purchasing, procurement and contracts

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Invoices
• Charts, tables, graphs and diagrams

Security and safety

• Criminal record check

Transportation / travel information

• Own transportation

Work conditions and physical capabilities

• Ability to work independently
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Judgement
• Organized
• Accurate
• Reliability
• Time management
• Accountability
• Dependability
• Due diligence

Screening questions

• Are you authorized to work in Canada?
• Are you available to start on the date listed in the job posting?
• Are you currently a student?
• Are you willing to relocate for this position?
• Do you have experience working in this field?
• Do you live near the job location?

Experience

• 3 years to less than 5 years

Employment terms options

• Day

Financial benefits

• Gasoline paid
• Mileage paid

Other benefits

• Parking available

Support for newcomers and refugees

• Supports newcomers and / or refugees with foreign credential recognition