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Campus Services Assistant
Campus Services AssistantOkanagan Hockey Group • Salmon Arm, Columbia-Shuswap Regional District, CA
Campus Services Assistant

Campus Services Assistant

Okanagan Hockey Group • Salmon Arm, Columbia-Shuswap Regional District, CA
2 days ago
Job type
  • Full-time
  • Permanent
Job description

Overview

Okanagan College hires the best-qualified candidates for its positions. Selections for bargaining unit positions are conducted in accordance with the provisions of the appropriate Collective Agreement. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Okanagan College thanks all applicants for their interest. Given the volume of applications, only those candidates selected for further consideration will be contacted.

ALL APPLICANTS : You must apply individually to each posting you are interested in. Ensure that your full name appears on all uploaded documents. To view the position details and / or apply to a position, click on the Position Title or the view link.

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Competition Details

  • Position Information
  • Position Number : S00777
  • Position Title : Campus Services Assistant
  • Division / Portfolio : Community Engagement & Careers
  • Department / Program : Campus Office, Salmon Arm / Revelstoke
  • Location : Salmon Arm
  • Other Flexible Work Options : Your Opportunity
  • Supervision : Under the general supervision of the Campus Administrator, Salmon Arm, Shuswap-Revelstoke

What You Will Do (Responsibilities)

  • Interact with clients and provide general information on Okanagan College by telephone, electronically or face-to-face.
  • Respond promptly and accurately to inquiries, concerns and requests about programs, applications, registration and services, including directing requests to designated resources.
  • Make appropriate referrals to the internal college community, external partners and agencies as required.
  • Encourage applicants and students to be responsible for realizing their own education and career options.
  • Assess documentation to verify students meet and maintain eligibility for registration in their courses and remove students from courses if they are ineligible (e.g., lack of pre-requisite, non-payment).
  • Assist students through the process of registration of course sections and provide detailed policy and registration information.
  • Advise applicants and students of general entrance requirements.
  • Verify and update details of student academic records in the current student information system (Banner), as well as legacy systems; create course sections in Banner in accordance with data standards.
  • Produce, print, and distribute official OC documents and reports (e.g., class lists, student course schedules, attendance summaries, course materials, final grade sheets, T2202A tax forms, verification of enrolments).
  • Provide student account services including accepting and processing payments (application fees, course fees, transcript requests, refunds, parking passes, fitness room passes, room rentals, and other fees).
  • Complete and audit cashier sessions and prepare bank deposits.
  • Liaise with internal and external stakeholders such as Financial Services for scholarships, bursaries, returned cheques, third party sponsorships, and Financial Aid and Awards for student loans and funding.
  • Provide a variety of administrative, office, and support services for the regional dean’s office, program areas and student services, including scheduling student appointments, processing evaluations, monitoring equipment and supplies, typing, photocopying, proofreading, barcoding, scanning, filing, mailing, courier coordination, updating departmental forms, SALTO cards, room rentals, etc.
  • Process continuing studies instructor contracts and expense claims, arrange for parking, keys, codes, and network and email access.
  • Process payment vouchers, journal entries, transfers, invoices, honoraria, purchase requests, and other related financial documents.
  • Provide public relations and marketing support for the regional dean’s office, assist with marketing activities to maximize student enrolment, and coordinate events.
  • Assist in coordinating student tests, including supervision of internal and external testing (accommodated exams, entrance tests, exam invigilation).
  • May be responsible for operating a multi-line switchboard.
  • Provide backup support for all front office positions as assigned.
  • Perform other duties as assigned.
  • Education and Experience

    Completion of Grade 12 or equivalent plus up to one year post-secondary training. Over one year and up to two years related experience.

    Skills and Abilities

  • Superior customer service and interpersonal skills
  • Effective conflict resolution skills and ability to resolve sensitive issues
  • Exceptional listening and professional communication skills, tact and diplomacy
  • Excellent computer skills with proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook)
  • Working knowledge and experience with student record systems, including the ability to generate and analyze complex database reports
  • Aptitude for learning and working with new systems and software
  • Effective problem analysis and problem solving skills
  • Preferred Qualifications

    Desired Start Date : 02 / 16 / 2026

    Position End Date (if temporary) :

    Schedule and Compensation

    Typical hours : 8 : 30 a.m. to 4 : 30 p.m., Monday to Friday. Flexibility required; alternate hours and days, including evenings and weekends, may be necessary to meet operational needs such as events and special activities.

    Annual Salary / Hourly Rate : $47,411 - $54,127

    Appointment Type : Support - Regular Full-time

    Special Instructions to Applicants

    The job description for this position is currently under review and is subject to change.

    Shortlisted internal candidates must notify the current Support Staff Bargaining Chairperson and People Services if they want a Union Observer during interviews and final selection of candidates.

    Posting Details

  • Competition Number : C003319
  • Number of Vacancies : 1
  • Posting Open Date : 01 / 27 / 2026
  • Posting Closing Date : 02 / 08 / 2026
  • Open Until Filled : No
  • Inclusion Statement

    Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups / visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, AccessibilityHR@okanagan.bc.ca.

    Supplemental Questions

    Required fields are indicated with an asterisk (

  • How did you hear about this employment opportunity?
  • Aboriginaljobboard.ca
  • academicacareers.ca
  • AcademicCareers.com
  • Academy of Management
  • Accelerate Okanagan
  • Accreditation Council for Business Schools and Programs (ACBSP)
  • BCCPA.ca
  • BCLA.bc.ca
  • castanet.net
  • CAUT
  • CICAN
  • collegesinstitutes.ca
  • educationcanada.com
  • Eluta
  • Facebook
  • family / friend referral
  • Higher Education
  • HRMA.ca
  • ica.bc.ca
  • indeed.ca
  • IndigenousCareers.org
  • Indigenous.link
  • Job Bank
  • kijiji.ca
  • linkedin.com
  • Newsletter / E-subscribe
  • Newspaper
  • okanagan.bc.ca
  • payroll.ca
  • Senior Women Academic Administrators of Canada (SWAAC)
  • Tradestrainingbc.ca
  • universityaffairs.ca
  • What is the highest level of education attained?
  • GED
  • High School Diploma
  • Diploma / Trade
  • Bachelor\'s Degree
  • Master\'s Degree
  • PhD
  • Do you currently work, or have you worked for Okanagan College?
  • Yes
  • No
  • If yes, please enter your 9-digit employee ID#.

    Documents Needed To Apply

    Required Documents

  • Resume / CV
  • Cover Letter
  • References
  • Optional Documents

  • Letter of Recommendation
  • Other Document 1
  • #J-18808-Ljbffr

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    Campus Services Assistant • Salmon Arm, Columbia-Shuswap Regional District, CA

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