Coordinator - Office Services

We are looking for a Coordinator - Office Services to join our team in Burnaby, British Columbia. This is a contract position requiring a highly organized individual who can provide exceptional administrative and reception support in an environment that values attention to detail. The ideal candidate will be comfortable handling multiple tasks, interacting with visitors, and ensuring the smooth day-to-day operations of the office.

Responsibilities :

• Serve as the first point of contact by greeting visitors and managing visitor sign-ins.
• Monitor and address issues related to parking assignments, coordinating with building security when necessary.
• Ensure the office remains stocked with supplies by maintaining inventory and placing orders as needed.
• Oversee the upkeep of kitchen areas, including coffee machine maintenance and supply replenishment.
• Respond to ad hoc reception coverage requests and handle emergency situations effectively.
• Submit and track building maintenance requests using ClickFix tickets.
• Manage email correspondence and phone calls, ensuring prompt and attentive communication.
• Organize and maintain office files and documentation to ensure easy access.
• Assist with scheduling appointments and coordinating meetings as required.
• Provide occasional support for team members and other departments as needed.
• Proven experience in reception or administrative roles within an office environment.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word.
• Strong customer service skills with a detail-oriented and welcoming demeanor.
• Ability to manage multiple priorities and tasks efficiently.
• Excellent organizational and data entry skills with attention to detail.
• Familiarity with multi-line phone systems and email correspondence.
• Strong interpersonal skills to interact effectively with staff and visitors.
• Business casual attire is required, adhering to office standards that emphasize attention to detail.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

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