Program Assistant - Funded Contracts

Program Assistant – Funded Contracts

Under the limited supervision of the Associate Director, this position is responsible for assisting with the general administration and support of the specific government contract.

Responsibilities

Provide student admission and registration service :

• Take registration information in person, by phone, fax, email, and mail.
• Process information, accept payments, generate receipts, validate credit and debit cards where applicable.
• Prepare paperwork, process refunds, recommend refunds where applicable.
• File registration and refund receipts.
• Maintain program waitlists and contact potential students.
• Process certificate applications.
• Enter student data into Banner and other internal systems.
• Check prerequisites and advise applicant of status.
• Enter grades and print grade entry report; mail grade mailers to students.
• Generate and maintain up‑to‑date class lists with respect to course changes and withdrawals.
• Advise students of program options, details, procedures, textbook and supplies requirements.
• Arrange for network and email for students.
• Liaise with other OC departments for educational upgrading and registrations.

Provide clerical support to Continuing Studies administrators :

Provide clerical support for instructors :

Assist with public relations, event coordination and marketing support :

Provide cashier services where applicable :

Qualifications

Experience and Education

Schedule and Salary

EEO Statement

Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups / visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, AccessibilityHR@okanagan.bc.ca.

Documents Needed To Apply

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