Administrative Assistant

POSITION SUMMARY

Under the general supervision of and responsible to the Director / Regional Manager / Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities of Prairie Mountain Health functioning within the facility / program of their position. Within their delegated authority, the Administrative Assistant is responsible for decision-making, supervision and management of a work unit, performing diverse and routine to complex administrative work that may involve supervision of staff. The Administrative Assistant participates with an interdisciplinary team within the program(s) portfolio and regional team structure. The Administrative Assistant functions in a confidential labour relations capacity in matters relating to labour relations.

RESPONSIBILITIES : Overview :

Administrative Support

• Manages Director / Regional Manager / Manager schedule; makes travel arrangements; monitors e-mails redirecting or responding as appropriate.
• Attends meetings, documents minutes of meetings and follows-up, as required.
• Maintains employee personnel files, if applicable; acts as a contact for employee questions; prepares letters of offer; completes appropriate documentation for benefit plans / LOA’s; ensures appropriate authorization for absences or schedule adjustments and records electronically or forwards documentation to scheduling.
• Develops and maintains central filing system for Director / Regional Manager / Manager, including management of records retention according to regional policies.

Reception

Supervises / Manages staff

Complaints Management

Schedule Management

Analytical Review

Conflict Resolution – Program / Department and Interdepartmental

Financial and Capital Budget and Variance Reporting Management

Human Resources Management

Other