Senior Administrative Assistant

Division : IGM Technology

Location : Winnipeg

IGM Financial Inc. is one of Canada's leading diversified wealth and asset management companies with approximately $271 billion in total assets under managements. The company provides a broad range of financial planning and investment management services to help more than two million Canadians meet their financial goals. Its activities are carried out principally through IG Wealth Management and Mackenzie Investments

Under IGM Financial's unique business model based on leading brands and multi-channel distribution strategy, we’re IG Wealth Management. For over 90 years of business, we have grown to become one of the largest most respected companies in Canada. We are a leader in providing the best advice, experience and outcomes for our clients, personalized throughout their lifetime.

At IG Wealth Management, our vision is to inspire financial confidence.

This is your opportunity to build a career with a leading organization where you can learn, grow and thrive both professionally and personally. We are proud to be recognized as one of Canada’s Top Employers by Mediacorp Canada Inc. for empowering our employees with the tools to thrive while working remotely, while also providing resources to ensure physical and mental wellness were put front and center.

You will join a team that believes our success starts with the success of our clients, while working together as a team to realize our greatest potential. You will join a team that strives towards excellence while developing and sharing skills and knowledge. You can make a difference for our clients, the world around us and be part of a team that cares. We are dedicated to offering a hybrid work environment when applicable.

IG Wealth Management is a diverse workplace committed to doing business inclusively - this starts with having a representative workforce! We encourage applications from all qualified candidates that represent the diversity present across Canada – including racialized persons, women, Indigenous persons, persons with disabilities, 2SLGBTQIA+ community, gender diverse and neurodiverse individuals, as well as all who may contribute to the further diversification of ideas.

Position :

We are currently accepting applications for the position of IGM Technology Administrative Assistant. This position is responsible for providing support to IGM Technology executives. The successful candidate’s specific responsibilities will include :

Managing calendars

Coordinating all aspects of meeting logistics (nationally and cross company), including securing meeting rooms, audio / visual connectivity and preparation and distribution of presentations

Processing and coordinating invoice payments

Providing departmental support for all components of onboarding / offboarding staff and contractors including workstation allocation, hardware / software / access requests, updating distribution lists, obtaining building access cards, creating and maintaining time tracking profiles and being a point of contact for related activities

Coordinating travel arrangements and preparing expense reports

Coordinating and organizing team meetings

Providing general administrative duties, such as drafting and preparing reports and presentations, photocopying and scanning

Supporting the teams by performing tasks as required to meet deadlines

Preparing spreadsheets, analyzing data, and creating presentations in PowerPoint

Maintaining appropriate filing systems for the team as we move towards a paper-free environment

While in the office, ordering and maintaining general office supplies and equipment maintenance (photocopiers)

Testing of internal controls and documenting procedures

Maintaining a time reporting system as needed for the teams

Performing general accounting and other administrative duties as required

Assisting with department social events and town halls

Provide coverage and sharing duties with other members of the administrative team as needed

The successful candidate must have the following qualifications :

A minimum of 3+ years’ experience as an Administrative Assistant

Excellent communication skills, both verbal and written, and excellent interpersonal skills to interact with individuals at all levels of the organization

Proficient with MS Office applications (Microsoft Word, Outlook, Excel, PowerPoint, SharePoint) at the intermediate / advanced level

Aptitude for using collaborative communication tools such as Microsoft Teams

Outstanding technology skills and digital savvy; supporting paper-free business environments; applying technology for document management; facilitating team collaboration, etc.

Ability to handle confidential information professionally

Detail-oriented, accurate and able to perform in a fast-paced environment

Outstanding organizational, planning and prioritization skills

Ability to multi-task to manage / prioritize multiple projects simultaneously as required

Ability to work well independently and within a team environment

Proficient in prioritizing work, managing tight deadlines and have strong attention to details