Receptionist

Job Description

The Role

As Receptionist, your duties will be primarily focused on helping run the front office. We need someone with real estate experience who can expertly handle the phones help load listings and other adhoc projects. An effective communicator, you will need to be able to focus on competing priorities in a confident and pragmatic manner.

Responsibilities

• Answering phones and emails, handling all kinds of appointments through real estate specific software

• Copying, scanning, faxing documents both for internal and external use

• Creating and sharing daily and monthly reports for staff and agents

• Communicating with and troubleshooting technical solutions the office and our agents use

• Coordinating agents coming to and leaving the office

• Office coordination

• Helping load listings on MLS

• And other adhoc requests to help ensure the office runs smoothly

Desired Education & Experience

• 2-5 years’ experience in the real estate industry or in an office setting

• Exceptional correspondence skills including pleasant spoken and written manner

• Intermediate use of Microsoft Office, namely Excel and Word

• Experience with online databases and sorting data

• Dynamic time management skills and an ability to prioritize

• Keen eye for detail

Requirements
2-5 years’ experience in the real estate industry or in an office setting Exceptional correspondence skills including pleasant spoken and written manner Intermediate use of Microsoft Office, namely Excel and Word Experience with online databases and sorting data Dynamic time management skills and an ability to prioritize Keen eye for detail Hours and Location Part-time, fixed schedule: Monday to Friday, 5:00 PM – 9:00 PM (remote) and Saturdays, 9:00 AM – 5:00 PM (in-person at the Ancaster office location) Additional hours may be available to cover staff absences Availability during listed hours is required; this is not a flexible schedule