Executive Assistant

Position Title : Executive Assistant (Full-Time, Permanent)

Salary Range : $60,000 - $67,000

About the Foundation

The Hotel Dieu Shaver (HDS) Foundation raises funds to support Hotel Dieu Shaver, Niagara's only rehabilitation hospital serving more than 400,000 residents across Niagara Region. HDS Foundation inspires philanthropic support to enhance patient care, advance rehabilitation services, and build a stronger, healthier community.

As we prepare to launch a major capital campaign, we are seeking a highly organized and professional Executive Assistant to join our dedicated team.

Position Overview

The Executive Assistant provides senior-level administrative and organizational support to the Executive Director and Board of Directors, while also managing the day-to-day operations of the Foundation office. This role is ideal for someone who excels at organization, communication, and relationship management, and who thrives in a collaborative, mission-driven environment.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Key Responsibilities

Executive Support

• Provide comprehensive administrative support to the Executive Director, including calendar management, scheduling, correspondence, meeting preparation, and travel coordination.
• Prepare, proofread, and format letters, reports, presentations, and other documents on behalf of the Executive Director.
• Assist with the coordination of meetings, donor engagements, stewardship activities, and special projects related to fundraising and campaign activities.

Board and Committee Support

Office Administration & Customer Service

Financial and Database Support

Other Duties

Qualifications and Skills

Position Details

Full-time (37.5 hours / week) permanent position. Flexibility is required as some evening and weekend work is required.

Employee health benefits, paid vacation, and participation in the Healthcare of Ontario Pension Plan (HOOPP).

We invite you to join our friendly work environment! Please submit your resume and cover letter to Kristina Manzi.

We appreciate all applications received and advise that only those under consideration will be contacted.