Bid Administrative Coordinator

Here is the professional English translation for your job posting:

Administrative Quoting Coordinator
Permanent Position Ville Saint-Laurent $50,000 – $55,000

The Opportunity
Join a leader in the HVAC (Heating, Ventilation, and Air Conditioning) industry. Renowned for our technical expertise and major North American presence, our company provides air distribution and ventilation solutions for the most ambitious construction projects.

As a cornerstone of the sales department, you will ensure the administrative fluidity of the quoting process, guaranteeing that every project is handled with the rigor and precision that define our reputation.

Advantages
Advantages & Working Conditions
Position Type: Permanent, Full-time (37.5 hours/week)
Salary: $55k to $60k
Location: Ville Saint-Laurent
Flexible Schedule: Start and end times are flexible between 7:00 AM and 5:00 PM.
Hybrid Work: Remote work is available 2 days per week following an initial 2-month integration period (100% on-site).
Modern Environment: Open-concept office space with bookable private rooms for focused work.
On-site Amenities: Access to a private on-site gym.
Comprehensive Benefits: Group insurance package (including medical and dental).
Retirement Savings: Company pension plan.
Time Off: 3 weeks of vacation plus 5 paid sick days

Responsibilities
Your Responsibilities
Documentation Management: Gather and organize technical documents required for bid preparation.
Data Entry & Tracking: Enter data into internal systems and ensure rigorous follow-up of all active files.
Sales Support: Collaborate closely with technical representatives to finalize proposals sent to clients.
Administrative Coordination: Act as the primary administrative point of contact between departments to ensure all submission deadlines are met.
Communications: Manage the shared quoting inbox and handle incoming phone calls related to bid requests.
Project Initialization: Create and/or update each project within the ERP systems and on internal servers.
Pre-Analysis: Review plans to identify specific equipment that the company could potentially bid on.
Information Distribution: Transmit processed information and leads to the appropriate sales representative.
Technical Flow: Coordinate the reception and transmission of technical documents for ongoing projects.
Bidding List Management: Perform continuous updates of closing dates and maintain the accuracy of the master bidding list.
Post-Bid Follow-up: Conduct follow-ups to identify the lowest bidder and track project status.
Professional Development: Attend training sessions at the local office and at manufacturing plants as part of our continuous learning program.

Qualifications
Here is the translation for the Requirements section:
Requirements
Essential Bilingualism: Impeccable mastery of both French and English, both spoken and written.
Administrative Rigor: Strong attention to detail and the ability to manage multiple files simultaneously in a fast-paced environment.
Technological Proficiency: Mastery of the MS Office Suite (specifically Excel) and the ability to quickly learn new software and ERP systems.
Team Spirit: A proactive and collaborative attitude with the ability to thrive within a dynamic team.

Summary
If you are looking for an administrative support role where you can get involved in a variety of tasks, we invite you to send your application to maria.gaglione@randstad.ca or elise.belzile@randstad.ca.

We look forward to meeting you!
514.332.1055

Maria and Elise

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.