Executive Assistant to the Secretary-Treasurer and Director of Human Resources

JOB POSTING Executive Assistant to the Secretary-Treasurer and Director of Human Resources Under the direction of the Secretary-Treasurer and Director of Human Resources, the Executive Assistant provides administrative support to the Board of Education in matters pertaining to the Boards corporate affairs, Board meeting agendas and meeting minutes.

This position also provides support to the Human Resources Department and has access to classified information in files and records, as well as attendance at meetings.

This position requires a high level of confidentiality. The Executive Assistant demonstrates sound judgement and tact when communicating with trustees, district staff, and the general public on a variety of matters.

The Executive Assistant will also manage internal and external reporting processes, support, and deadlines as determined by the Secretary Treasurer or the Director of Human Resources.

Duties may include : composing reports, minutes, and correspondence records management for the Human Resources Department Onboarding / Offboarding documentation and communication Support Staff Postings Criminal Record Checks This role requires accuracy, organizational ability, tact and self-direction to complete work in a timely manner while adhering to a district policies, administrative procedures and standards, collective agreements, and provincial legislation and regulations.

REQUIRED QUALIFICATIONS AND EXPERIENCE : · Post-secondary education in Business Administration at a recognized institution.

Equivalent experience will be considered · Minimum of 5 years of recent and relevant experience · Well-developed minute-taking and agenda-preparation skills, including office experience working in a confidential capacity · Ability to identify and understand the sensitive and confidential nature of all types of materials.

• Advanced clerical, analytical, organizational, interpersonal and communication skills. · Ability to set priorities, adapt processes and procedures, manage multiple projects, analyze data, and prepare correspondence and reports under tight deadlines · Advanced proficiency with Microsoft Office programs, such as Word, Excel, PowerPoint and Outlook · Advanced written communication skills and attention to detail are essential.
• An understanding of Truth and Reconciliation inclusiveness and approach · Skilled at serving the public in a positive and helpful manner This is a twelve month, full-time, excluded (non-union) position and offers a competitive salary and extensive benefit package.

The starting annual salary for this position ranges from $66,232 - $82,790.Nicola-Similkameen School District is working to ensure an inclusive, diverse and representative workforce.

Successful candidates will recognize that consistent with the UN Declaration on the Rights of Indigenous Peoples (UNDRIP), the BC Human Rights Code and the Canadian Charter of Rights and Freedoms, employment practices and procedures at all levels must reflect and demonstrate an understanding of, and response to, a diverse population.

Nicola-Similkameen School District has received approval from the Human Rights Tribunal allowing preferential hiring to persons of Indigenous ancestry.

The District may give preference in hiring persons of Indigenous ancestry who possess the necessary qualifications to increase the number of Indigenous staff to be more representative of the learners we serve.

Interested applicants should go to our district website at www.sd58.bc.ca , which provides guidance on how to apply for jobs in our district.

Applications must be received prior to 12 noon, November 29, 2024.For further information regarding this position should contact the Director of Human Resources, Ms.

Barb McLean, at 250-378-5161 or email : [email protected]