Talent.com

Drone Jobs in Courtenay, BC

Create a job alert for this search

Drone • courtenay bc

Last updated: 8 days ago
  • Promoted
Administrative Coordinator

Administrative Coordinator

Stinson Aerial Services Inc.Courtenay, Comox Valley Regional District, Canada
Full-time
Remote in Courtenay or Kamloops, Hybrid in Courtenay only.Contract with potential to lead to part- or full-time employment. We are a growing drone services company seeking an experienced, proactive,...Show moreLast updated: 8 days ago
Administrative Coordinator

Administrative Coordinator

Stinson Aerial Services Inc.Courtenay, Comox Valley Regional District, Canada
8 days ago
Job type
  • Full-time
Job description

Job Title : Administrative Coordinator

Reports To : AIRS Program Manager

Location : Remote in Courtenay or Kamloops, Hybrid in Courtenay only

Employment Type : Contract with potential to lead to part- or full-time employment

OVERVIEW :

We are a growing drone services company seeking an experienced, proactive, and organized Administrative Coordinator to support our operations, team, and clients. This role plays a critical part in ensuring our business runs smoothly by managing day-to-day administrative tasks, supporting project execution, and enhancing workflow efficiency across departments.

KEY RESPONSIBILITIES :

Administrative Support

  • Assist with managing crew schedules.
  • Schedule, coordinate, and document meetings.
  • Manage company emails and general correspondence.
  • Maintain organized filing systems and manage internal documentation.
  • Support onboarding and training documentation for new hires.

Project Coordination

  • Track project timelines and assist with reporting.
  • Organize flight logs, photos, and project deliverables from field teams.
  • Assist with permits, waivers, and documentation as required.
  • Assist with coordination of project logistics.
  • Support Operations & AIRS Managers, Safety Coordinator, and Marketing Manager as needed.

    • Financial & Office Management

  • Help prepare invoice and expense reports.
  • Track receipts and organize monthly expense documentation.
  • Manage office supplies and equipment checklists.

    • Sales & Client Coordination

  • Support the sales and training team with quotes, contracts, and CRM updates.
  • Prepare client presentations or summary documents.
  • Follow up with clients on project updates and service satisfaction.

    • Marketing Assistance

  • Schedule social media content and track engagement.
  • Coordinate marketing emails or newsletters.
  • Collect content (photos, videos) from field teams for promotional use.
  • Coordinate logistics for special events.

    • PREFERRED SKILLS & QUALIFICATIONS :

  • Documented experience working remotely, efficiently, and meeting deadlines.
  • Strong organizational and multitasking skills.
  • Proficiency in Microsoft Office Suite.
  • Understanding of accounting terminology and processes.
  • Experience using QuickBooks.
  • Excellent written and verbal communication skills. Interest or experience in drones, GIS, or a similar technical field.

    • J-18808-Ljbffr